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Streamline your workflow

posted by: INSZoom date: Apr 14, 2015 Immigration case management comments: Comments Off on Streamline your workflow

Technology greatly improves efficiency in a law firm, especially when it comes to reducing the length of time it takes to complete the steps in a visa application. However, attorneys are often so busy practicing law that they may not have time to stop and evaluate their processes and identify areas for improvement. Although firms need to keep doing the same amount of work – or more –  to remain profitable, technology like INSZoom's case management software can streamline their immigration-related workflows. 

What has changed in the legal landscape?
The legal industry has undergone a number of major shifts in the past few years, which is increasing the need for new technology. Firms face higher price competition, commoditization of legal services, non-hourly billing and a greater number of nontraditional service providers, according to a survey from Altman Weil. Many of these transitions emerged from external pressures, such as more demanding clients and more competitive firms that challenged how legal services are routinely provided. To cope with these changes, law firms need to boost efficiency.

Establishing a more efficient process not only helps immigration law firms reduce the amount of time it takes to file visa applications, but it also helps them become more competitive in their jurisdictions. 

Law firms are under more pressure.Law firms are under more pressure.

How to leverage technology to boost efficiency
Increasing a firm's efficiency is crucial for staying profitable and meeting evolving challenges in the legal industry. Here are some tips to streamline workflows:

  • Go paperless: Having extensive files can make it more difficult to stay organized. With a scanner and a strong file-naming system, firms can improve organization and reduce errors, which saves time and money. Keeping all case files in the cloud allows different employees to access and use them. With INSZoom, clients can upload case documents to the interface.
  • Create streamlined intake forms: While all cases are different, attorneys can save time when processing new cases if they have a single intake form because they are familiar with the document. Additionally, clients can use INSZoom's online portal to fill out and submit these forms.
  • Invest in a new project management process: With a more established internal process, law firms can save time and process H-1B applications in less time. To improve these processes, INSZoom provides established workflows. 

Partner with INSZoom to streamline projects
INSZoom has extensive experience in the immigration law industry and can help firms cut down on the amount of time it takes to perform each step of the H-1B application. Firms may even be able to cut the length of time in half. With letter and email templates and a forms library, lawyers can save time for every part on the application. 

This year's H-1B season may have just ended, but now is the time to invest in INSZoom to get ready for the next round of applications.

date:  Apr 14, 2015 comments:  Comments Off on Streamline your workflow
by:  INSZoom category:  Immigration case management Read More

New grant opportunity from USCIS [Video]

posted by: INSZoom date: Apr 14, 2015 Compliance comments: Comments Off on New grant opportunity from USCIS [Video]

U.S. Citizen and Immigration Services is accepting applications for the Citizenship and Integration Grant Program, which allows organizations that prepare permanent residents for naturalization and promote increased knowledge of English, U.S. history and civics. The program offers up to $10 million in grants for citizenship preparation around the country. Applications are due May 15.

Many organizations need these types of grants to keep everything running smoothly, but applying for them is complicated. Fortunately, INSZoom can help. Immigration case management software helps businesses keep all the data they need for grant applications and reporting in one place. 

Securing grants helps organizations provide services to their clients. 

date:  Apr 14, 2015 comments:  Comments Off on New grant opportunity from USCIS [Video]
by:  INSZoom category:  Compliance Read More

Reduce employee turnover with better case management software

posted by: INSZoom date: Apr 10, 2015 Money and time saving tips comments: Comments Off on Reduce employee turnover with better case management software
How can companies retain their best employees?

Employers can reduce the risk of losing their best staff by utilizing immigration case management software. Reducing employee turnover is a top priority for many organizations, especially as the costs of recruiting new employees and lost productivity increase. In the post-recession economy, many employers have a harder time retaining skilled workers as highly qualified employees can seek other employment if they aren't satisfied. Several factors, including relationships with managers, benefits, team size, vacation time and salary, influence turnover. 

The costs of employee turnover
Companies know it's a hassle to replace a top performer, especially when the individual also had crucial specialty skills. While this can be a drain on productivity for remaining staff, turnover has potentially unseen costs. Research from the Center for American Progress found employers spend approximately one-fifth of an employee's salary to hire a replacement. These costs are even higher when the position requires advanced knowledge or skills. It also takes time to onboard new employees and return to the same level of productivity.

"Employers spend approximately one-fifth of an employee's salary to hire a replacement."

It's important to consider these costs, as 20 percent of employees will voluntarily seek new positions each year, according to the Center for American Progress. As the economy improves, workers gain more job mobility. 

The role of technology
The internal systems employees use to accomplish their daily tasks are an overlooked aspect of employee turnover. Organizations may select the platforms that make the most sense based on cost and later find these solutions don't  meet their needs. For example, if employees travel for work, they may need to access certain platforms from their laptops. If the platform isn't cloud-based and doesn't have this functionality, it can be a major source of frustration because it interrupts workers' ability to get tasks done. 

Employees are less likely to leave if they have tools that make their work lives easier. In particular, case management software offers multiple improvements that will help organizations run more efficiently. With a case management platform, businesses can codify specific processes to ensure everyone is using the same workflow.  

Companies need helpful software that has a streamlined workflow. Without an established protocol for how tasks should be done, employees may create their own ways of doing things, which results in inefficiencies and makes it more difficult to train new employees. Working without a process can also lead to errors. With a streamlined process, organizations can onboard new staff members more quickly.

More importantly, business protocols allow companies to better manage turnover. If employees leave unexpectedly or take a significant amount of time off, everyone else can manage the same amount of work by following the same process. The right platform can also make it easier for companies to do more work with the same number of people.

INSZoom boosts efficiency to save time and money
Streamlined technology makes daily responsibilities easier for employees, which reduces turnover and daily stress and improves efficiency. Through cloud-based technology and encrypted data, INSZoom's sophisticated platform enables companies to manage these top priorities. INSZoom's case management software offers predefined and customizable templates to help companies guarantee predictability and compliance with immigration laws.

Turnover has substantial costs. With better technology in place, companies can improve internal processes to increase efficiency and minimize the risks of employees feeling the need to leave. 

date:  Apr 10, 2015 comments:  Comments Off on Reduce employee turnover with better case management software
by:  INSZoom category:  Money and time saving tips Read More

How efficiency is related to profitability

posted by: INSZoom date: Apr 10, 2015 Immigration case management, Money and time saving tips comments: Comments Off on How efficiency is related to profitability
INSZoom helps law offices establish the most efficient workflows for all immigration matters.

It's a simple truth in the modern legal field: Profitability depends on efficiency. From solo practitioners to global firms, there's a growing focus on ridding offices of antiquated processes, smoothing workflows and – due to the popularity of flat fees –  handling cases as methodically as possible.

"There's a growing focus on ridding offices of antiquated processes."

In addition to this rather recent emphasis on efficiency, the legal field has widely adopted useful technological advances to meet their goals. No matter the type of law attorneys practice or how long they've been working, mobile devices, legal-focused software and many other technological advancements have improved the practice of law, making it easier to keep up with changes in regulations and provide clients with positive results.

Attorneys and firms that handle immigration matters in particular have become more efficient – and more profitable – by using immigration-specific case management software.

Consistent knowledge and collaboration
INSZoom's case management system allows attorneys to create comprehensive digital files for their clients, each of which is connected to a knowledge base of not only immigration law requirements, but which also contains personal and firm-specific information.

Attorneys can access detailed knowledge regarding immigration requirements for dozens of countries and create personalized practices for their office. They never face the risk of information silos within their organization. Everyone working on cases together can access the same information, allowing for continual collaboration and decreasing the chance staff members waste time hunting down information or performing unnecessary tasks. 

More efficient workflows enable attorneys to save money and work with additional clients. More efficient workflows enable attorneys to save money and work with additional clients.

Established workflows
INSZoom provides guidance within its software regarding the most efficient processes for specific immigration matters, but attorneys can also create custom and more precise workflows depending on routine cases or special matters they encounter. By establishing methodical actions for different types of immigration cases, such as H-1B, permanent resident and employment authorization applications, attorneys ensure they take the necessary steps at the right times – saving themselves both time, energy and money.

Use time wisely
By utilizing INSZoom's case management software to its fullest potential, attorneys should be able to handle the tasks associated with various immigration matters faster than before, freeing up working hours for new clients.

Not only does INSZoom enable firms to remain entirely compliant with immigration requirements and reduce costs associated with wasted time and mistakes, it also aids law offices in helping more clients. All of these factors demonstrate how daily efficiency improves an office's bottom line. 

date:  Apr 10, 2015 comments:  Comments Off on How efficiency is related to profitability
by:  INSZoom category:  Immigration case management, Money and time saving tips Read More

Tips to improve your law firm’s billing efficiency

posted by: INSZoom date: Apr 08, 2015 Money and time saving tips comments: Comments Off on Tips to improve your law firm’s billing efficiency
Improve billing practices to boost profitability.

Law firms are constantly aware of the need to stay profitable. To boost their bottom lines, they need to maximize their time and billing practices. If the firm uses billable hours, all employees need to understand billable hour requirements to optimize how they spend their time. Most nonbillable hours are filled with practice management or administrative tasks. When employees are spending too much time on nonessential, nonbillable responsibilities, these tasks need to be minimized to improve profitability, according to the American Bar Association. 

In smaller law firms, 24 minutes of every hour is not billable, Business of Law Blog stated. The average workday for an attorney is 9 hours long, which amounts to 3.6 hours of nonbillable time that doesn't contribute to the bottom line. Fortunately, there are several ways to improve time management and billing efficiency:

Clean up invoices
It may not be the amount of time that's being billed, but rather what is on the invoice. Some firms make their bills hard for clients to understand and contain unclear items. If bills don't meet clients' expectations, clients may challenge the invoice and delay payment, which harms cash flow. 

Improve time tracking
All employees and support staff who are eligible for billable hours should record how they spend their time. It can be difficult to accurately capture the number of billable hours worked if attorneys don't know how they spend their time or forget to write it down. Better time-tracking practices help law firms justify new technology and reduce expenses. Many firms use specific codes for billable hours, such as communication with clients and document preparation, and the same can be done with nonbillable hours to prioritize tasks. INSZoom has an integrated calendar and time tracker to better schedule tasks.

Find better ways to manage nonbillable tasks
If attorneys are getting bogged down with nonbillable time, firms may need to consider hiring support staff for these responsibilities. Not having to worry about as many administrative tasks helps lawyers focus on billable work. With INSZoom, lawyers can share schedules with colleagues, and the platform is integrated with other programs.

INSZoom software allows attorneys to better track their time and improve billing.INSZoom software allows attorneys to better track their time and improve billing.

Implement new technology
Generic billing software often isn't enough to accommodate the complex needs of attorneys. INSZoom is designed specifically for law firms, which can improve compliance and simplify client invoices. In addition, billing technology helps lawyers gain better insight into their processes to improve profitability. Not only is data more accurate, but these programs save lawyers more time when generating bills because all the information is in one place. 

INSZoom streamlines billing
Immigration law firms need a comprehensive billing solution to manage time and billing. INSZoom's platform enables firms to track time and billable hours. Attorneys can easily create invoices, define fee structures, set up and manage payment plans, generate reports and accept online payments. 

The online payment option is particularly useful for law firms, decreasing their reliance on cash and checks and reducing their receivables. INSZoom provides a more convenient payment experience for clients by allowing them to pay online with credit or debit cards. Clients can even set up recurring payments. Depending on clients' needs, lawyers can create, track and maintain payment plans for a specific amount of time. 

date:  Apr 08, 2015 comments:  Comments Off on Tips to improve your law firm’s billing efficiency
by:  INSZoom category:  Money and time saving tips Read More
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